3 Ways Anyone Can Use Google Workspace

Greg DaSilva
PD Specialist
Blog on August 18 2021

Google has just recently announced that Google Workspace apps will now be available to all Google users.  Previously, to have access to Google Workspace apps, one would have needed to be a member of an organization such as a school or business.  Now, all one needs is a Gmail account to access apps like Jamboard, Forms and Meet. Here are three ways that parents and other external stakeholders can use Google Workspace.

1. Use Google Forms for planning

PTA meetings are a place where teachers and families come together to plan projects that help schools and students.  Google Forms is an app that can facilitate the planning process for many of these initiatives.  Parents can collect contact information digitally using Google forms, create RSVPs for upcoming events and email them to invitees, or create feedback surveys to get honest opinions from parents and teachers.

2. Use Groups in Classroom

Google Classroom is well known for its functionality as a Learning Management System for teachers and students, but it can be used to manage school groups and create professional learning opportunities for parents too.  Parents and other stakeholders can easily lead after school groups or even use Classroom to lead classes on relevant digital skills helpful in their careers and to support their children.

3. Collaborate with anyone using Jamboard

Jamboard is a great interactive whiteboard space that is now available for everyone as well.  Create whiteboard spaces to collaborate by using real time inking, adding images, sticky notes and more.  This is a great collaboration tool to use during a meeting to brainstorm ideas, or to give your meetings more flexibility while remaining collaborative. Do you have members of a group, club, or organization that can’t be physically present for a meeting? Jamboard makes it easy to let everyone participate, even if they aren’t in the same room. It’s also a great way to record meetings and brainstorming sessions.

These are only a few of the apps that are now available to everyone.  The great thing about Google Workspace apps is that they run in the Chrome browser and can be accessed on any device.  Now that parents and other community members are able to use all of the Workspace apps, the possibilities for collaboration are limitless.  When in doubt, check out the Google Support pages. If you want to learn more about Google Workspace apps, or brush up on your skills, be sure to check out our Google Microcredential courses.

For more tips, tricks, and tools for teaching in and out of the classroom, check out more articles on the Teq Talk blog.

We also offer virtual professional development, training, and remote learning support for educators with OTIS for educators. Explore the technology, tools, and strategies that can spark student success — no matter where teaching or learning are happening.

Related Articles & Other Recommended Reading

Add Apps to Your SMART Board
Looking for a way to integrate learning apps into your classroom? SMART Technologies has you covered with a curated list of approved educational apps from the Google Play Store that you can add directly onto your classroom board and start using right away!  In order to use this feature, you should be using a SMART […]


3 Ways Rube Goldberg Machines Can Engage Your Students
Looking for a fun and extravagant way to stretch your students’ creativity? Or perhaps you want to exercise their social skills?  Then the challenge you have been looking for may be building Rube Goldberg machines. A Rube Goldberg machine is a fun, outrageous, and wacky invention that performs a simple task. The process requires bizarre […]


Build Your Perfect Lesson in Seconds with Lumio!
Over the years, teachers tend to accumulate a lot of materials. Now that the world has gone digital, and education along with it, there is more out there than ever before. Picture this: you have an amazing assignment from two years ago that you’d love to do again with a more modern twist. Your student […]